Powerworks Connected Garage — Private Build Guide
Private Build Guide

Powerworks Connected Garage — Full MVP

Logical build order, mobile-first page. Checklists, accordions, and ready-to-use AI prompts included.

Branches: Al Quoz & DIP
Ramps/Day: 5 per site • 4 slots/day
Key Services: Minor (1.5h), Major (3.5h), AC (1h)
Outcomes: Enquiry → Quote → Booked → In Progress → Completed → Follow-Up → Referral
Source: internal build proposal and timeline. Keep this page Private in WordPress. :contentReference[oaicite:1]{index=1}

1) Preparation & Access

AI prompts — data cleaning & field mapping
ROLE: Data Ops Assistant
GOAL: Clean and map Powerworks CSV to CRM fields.
INPUTS: CSV with columns [Name, Email, Phone, Vehicle, Mileage, Branch, LastServiceDate, ServiceType].
TASKS:
1) Normalise phone to +971 format; split first/last names.
2) Validate emails; flag bounce risks.
3) Standardise ServiceType to {Minor, Major, AC, Other}.
4) Derive 'ServiceDueDate' = max(LastServiceDate+180d, Mileage+10,000km heuristic if available).
5) Output clean CSV and a mapping table: {SourceField -> CRMField}.
RETURN: Clean CSV + mapping in Markdown table.

2) CRM Foundation

1
Create Smart Lists (by ServiceType, Branch, Visit Frequency, “Due Soon”).
2
Load Custom Fields: Vehicle Make/Model, Reg, Mileage, Last Service Date, Service Due Date, Preferred Branch, Ramp.
3
Tag strategy: PW:Branch:Al QuozPW:Branch:DIPPW:Service:MinorPW:Referral:Referrer etc.
AI prompts — Smart List rules & field design
Create Smart List rule sets for:
- "Due in 30 days": ServiceDueDate between today and +30d.
- "Abandoned Estimate": Last Quote Sent ≥ 3 days AND Stage=Quote Sent AND No Booking.
- "High-Value Repeat": Last 12m spend ≥ AED 3,000 OR ≥ 2 visits.
Return JSON: [{"name":"Due in 30 days","rules":[...]}...]

3) Pipeline & Stages

Mirror the real journey across both branches:

  • New Enquiry → Quote Sent → Booked → In Progress → Completed → Follow-Up → Referral
Checklist — pipeline configuration
AI prompts — stage automation scaffolds
Generate workflow scaffolds for each stage transition:
- Trigger: Stage changes to "Quote Sent"
  Actions: Send email with estimate link; wait 48h; if not moved to Booked → send WhatsApp nudge; create follow-up task.
- Trigger: Stage changes to "Completed"
  Actions: Send review+referral request; if review received → tag "PW:Review:Google".
Return YAML actions with merge fields {{contact.first_name}}, {{contact.custom.vehicle_model}}, {{opportunity.amount}}

4) Core Automations

4.1 Enquiry → Quote Flow
Draft a concise "Thank You + Next Steps" email (UK English). Variables:
{{contact.first_name}}, {{contact.custom.vehicle_model}}, {{location.name}}, {{contact.custom.preferred_branch}}.
Tone: professional, reassuring. Include 1 CTA button: "Book inspection". 120–150 words.
4.2 After-Service Flow (Review + Referral)
Write a post-service WhatsApp (≤500 chars) asking for a Google review and offering a 15% referral perk.
Include placeholders: {{google_review_link}}, {{referral_form_link}}, {{contact.first_name}}.
4.3 New Customer Welcome
Create a friendly welcome email (120–160 words) with:
- Who we are (Powerworks, British-owned, Al Quoz & DIP)
- What to expect at next visit
- Link buttons: "WhatsApp Us", "Service Guide"
Variables: {{contact.first_name}}, {{location.name}}, {{custom_values.whatsapp}}
4.4 Service Reminders (6-Month / 10,000 km)
Provide 3-step reminder copy set:
R1 (email, 90–120w), R2 (WhatsApp, ≤350 chars), R3 (voicemail script, 60–80w).
Tone: proactive, helpful; include {{contact.custom.vehicle_model}} and branch selector link.

5) Forms & Funnels

5.1 Service Booking Form
Generate JSON spec for a Service Booking form with validation rules (phone E.164, mileage numeric).
Include field → CRM mapping and success actions: create opportunity, send email, add to Smart List "Due in 30 days".
5.2 Estimate Approval Form
Write microcopy for an estimate approval page: headline, 2-line explainer, consent text, and submit success message. UK English.
5.3 Funnels (AC, Annual Service, Brakes & Suspension)
Produce a headline & subhead set for each funnel:
- AC Service Offer
- Annual Service
- Brakes & Suspension
Format: 3 options per page. Keep to 8–12 words per headline, 12–20 words per subhead.

6) Calendar & Ramp Scheduling

Parameters: 5 ramps/site; 4 bookable slots/day; buffers 15m; durations: Minor 1.5h • Major 3.5h • AC 1h.

Checklist — resource setup
AI prompts — slot generation & rules
Create a slot schedule JSON for:
- Branches: Al Quoz, DIP
- Ramps: 1..5
- Days: Mon–Sat, 4 slots/day, service durations as defined, 15m buffers.
Also output pseudo-logic to auto-assign ramp with least load at booking time.

7) UAEThrive Premium Integration

Embed booking form on premium profile; ensure leads enter the same pipeline; add monthly spotlight and backlinks for authority SEO.

AI prompts — profile optimisation set
Write: Meta title (≤60 ch), Meta description (140–155 ch), Intro paragraph (60–90w), and 5 FAQs for a UAE garage with two branches, British-owned, focusing on AC, servicing, brakes/suspension. Include both branch names. UK English.

8) KPIs & Dashboards

Live KPIs: conversion %, ramp usage, technician load, review count, referral ratio, service mix.

Checklist — dashboard widgets
AI prompts — metric definitions & alerts
Provide SQL-like metric definitions for:
- Conversion% = Completed / New Enquiry (rolling 30d)
- Ramp Utilisation% = BookedSlotMinutes / TotalAvailableMinutes
- Referral Ratio = (New from Referral) / (All New)
Also create alert rules (YAML) when conversion dips < 18% or any ramp utilisation > 85% for 3 consecutive days.

9) QA, Training & Handover

QA Checklist

Training Outline

AI prompts — micro-SOPs & quick videos
Create 3 micro-SOPs (≤8 steps each):
A) Raising an estimate and sending the approval link
B) Moving a job between ramps without breaking buffers
C) Logging a phone enquiry and triggering the quote flow
Add 60–90s talk tracks for Loom recordings.

10) Ongoing Optimisation

Monthly check: monitoring, dashboard tuning, automation updates, and staff support.

30-Day optimisation loop
AI prompts — copy refresh & test matrix
Build a monthly test matrix:
- Hypotheses for 3 weakest funnel steps
- Variant copy (email subject ≤44 chars; WhatsApp ≤250 chars)
- Success metrics & guardrails
Return as a Markdown table ready for Google Sheets.

Quick Links & Snippets

Replace placeholders with your live URLs.

© Powerworks • Internal use only

Mobile-ready: paste into a Private WordPress page (Code/HTML editor). Replace placeholder links (booking, reviews). Tick items to auto-update progress.

Add a password via WP visibility for tighter control.Embed this in a WP “HTML” block; avoid additional theme padding if you want the full-width feel.